BEBA Board Meeting 10/3/02 Minutes 7-9:15pm

1105 N Ontare Road, Santa Barbara, 93105

Attendance: Board members: Christie Barrack, Raymond Castellino, Marla Van Stein and Myrna Martin, as consultant, guest whole meeting, Dorothy Adler arrived at 8 pm and voted on items g and later. Michael Brightwood not present at this meeting.

1.     Minutes of the last meeting approved, Marla 1^st, Ray 2^nd Marla, Christie, Ray approved.

2.     Santa Barbara Treasures Video on BEBA shown.

3.     Board Decisions

a.     Board approved switching Nancy Greenfield from independent contractor to employee status at a pay rate of $20/hour. Payment as an employee is required for her M.F.T. program. BEBA to request from Sacremento up to 10-hour workdays on at least 2 days, if it is approved by employees (Tara and Nancy) by secret ballot. This allows them to work up to 10 hours/day on Tuesday or Wednesday without paying them overtime. Marla 1^st, Ray 2^nd. Marla, Ray, Christie voted for, Dorothy not present.

b.    Board voted to exclude volunteers from Workers Comp coverage which BEBA is in the process of acquiring. Ray 1^st, Marla 2^nd. Ray, Marla, Christie voted for. Dorothy not present.

c.     The board offered Tara 2 weeks paid vacation (13 hours/week) this fall/winter in recognition of her outstanding contributions to BEBA. The board is not making a policy for anyone else. The board asked Sandra to research the legal requirements. Christie 1^st, Marla 2^nd. Christie, Marla, Ray voted for. Dorothy not present.

d.    Board approved changing Sandra's pay to $20/hour as an independent contractor. This is a switch from 3 different pay ranges 15 for scheduling, 20 for administration, 25 for bookkeeping to one set amount, Ray abstained from voting. Marla, Christie, Dorothy voted for.

e.     Board voted to make SB Treasures video available to BEBA families, prospective families and donors and prospective donors for free;

f.      Board approved getting a resale license, selling SB Treasures videotape for $10 to $12 retail and setting wholesale/retail price so BEBA makes more than the retailer. Castellinos will buy wholesale and sell retail to their trainees, etc.

g.    BEBA Board approved paying Myrna Martin $50/hour to write a grant or grants for BEBA, starting with CA Endowment Local Opportunities Fund. Dorothy 1^st, Christie 2^nd. Dorothy, Ray, Christie, Marla voted for.

h.    Board voted to change the rent payment for the Castellinos' space to a flat rate of $800/month with the recognition that the market value is higher. Ray abstained. Dorothy, Marla, Christie voted for.

i.      Board approved asking Howard Schiffer to join the board. Marla 1^st, Ray 2^nd, Marla, Dorothy, Ray, Christie voted for.

j.      BEBA facilitators not to see their BEBA clients as private paying clients.

                                                     i.     Board didn't want BEBA staff to see families privately.

                                                      ii.     This is not to affect what Jean is doing with the Shumakers since the policy is new.

                                                        iii.     Board asked Sandra to research exact wording of a non-competition clause. The basic tenet the Board wants is that if a family sees a facilitator in BEBA, and the facilitator sees them away from BEBA's facilities, in their own home or a hospital or other place, this is to be done through BEBA. Clients pay BEBA their regular fee plus extra for transportation, BEBA pays facilitator their regular fee plus a portion of the money for transportation. BEBA facilitator are asked not to see the family privately. The only exception is if the facilitator is offering a class outside of BEBA that family member(s) attend or if the facilitator was already seeing the family privately for pay before referring them to BEBA.

                                                        iv.     Board members voted for these: Ray, Christie, Marla, Dorothy.

k.    Discussion of pay cap for facilitators other than Ray. (see report &below). Due to the lateness of the meeting, the board decided to make this decision by phone.

Board decision by phone, Oct 10-13th.

l.      Sandra talked to each board member individually between Oct 10^th and October 13^th: Dorothy Adler, Michael Brightwood, Marla van Stein, Christie Barrack and Ray Castellino. Board members all approved having a different cap for charges for Ray and for facilitators other than Ray. Ray's cap will continue to be $150. Charges for seeing another facilitator or a facilitator other than Ray and an assistant will be capped at $100. If Ray joins another facilitator, the cap will be $150. This will not affect the price being charged for anyone whose sliding scale fee is less than $100.