BEBA Board Meeting Agenda May 1, 2003

 

  1. Minutes of the January 30, 2003 meeting for approval
  2. Report from Sandra and Ray
    1. Attached written report
    2. Handout of latest trifold
    3. Computer demonstration of website and filemaker (didn't happen, computer glitch)
  3. Discussion about executive director:
    1. Myrna's availability. Timing if not this September then next summer for Myrna.
    2. Myrna's current / continuing role as support for Sandra.
    3. What next for fundraising for executive director? Direction of BEBA & Gov't funding
    4. Reapplying to CA Endowment? Other ideas?
  1. Potential Board members Ð discussion and vote on inviting new members
    1. Ray's ideas Ð all BEBA parents

                                                     i.     Heidi deBra - interested

                                                      ii.     Vicki DiIoya - interested

                                                        iii.     Patricia or Jim Selbert Ð haven't been approached

                                                       iv.     Mark Daly Ð some time in the future

  1. Fundraising ideas
    1. Letter to go to former donors and BEBA families?
    2. Other letter for board members?
    3. Myrna to help Sandra compose? What are we asking for?
  2. Foundation Money available to BEBA
    1. Carol Landsberg, a Castellino trainee, SBGI student and personally a regular donor to BEBA has a family Foundation. They give grants up to $10,000 for specific one-time projects. She said the projects don't have to be glamorousÑthey funded a septic tank. The application due date is August. She wants to support BEBA. Sandra could write the grant.
    2. Sandra asked her if they would consider funding for DVD backup of tapes or creating a filemaker database. She said that either would be fine. They won't fund an executive director or any other ongoing general expenses.
    3. Sandra suggests that we ask for $10,000 for backing up BEBA tapes.
    4. Most funding agencies and donors are not as interested in the research aspect of BEBA so this would be a great opportunity to get money focused on that so other donations could go to more direct family support.
    5. A question would be: do we back up all tapes or only those we may potentially show publicly or for trainings/educational purposes. And do we back up tapes originally done on High-8, lower quality? Who decides Ð Ray? The DVDs cost $5 apiece so $10,000 is only 2000 tapes if all the money were to be spent on materials or less tapes if some is spent on labor. Sandra figures about $5/tape for labor to copy and organize them unless we can find volunteers.
    6. Would board approve of Sandra (with support as needed from Myrna) applying for a grant of $10,000 to back up the tapes with Ray deciding after input from BEBA staff which tapes and what portion is materials and what labor?
  1. Summer potluck(s) in a park? Ð who to organize? When? Any structure?
  2. BEBA board meetings: ? (soon with new members), Thursday, Sept 25th when Myrna returns.